Membership and Circulation Policy
1. Purpose
The Greater Sudbury Public Library (GSPL) provides equitable access to a wide range of resources and services. This policy outlines the conditions of use for these resources and services.
2. Membership Types
GSPL provides two membership types: Passport and Access.
2.1 Access
An Access membership allows members to access library computers and some electronic resources. Access members may borrow one (1) circulating library material at a time.
A free Access membership is available to any individual; proof of residency is not required for this membership type.
Access memberships automatically expire after one year.
2.2 Passport
A Passport membership allows members to borrow circulating library materials and to access library computers and electronic resources.
A free Passport membership is available to any individual that meets one or more of the following criteria:
- A resident of the City of Greater Sudbury
- An active student of a post-secondary institution within the City of Greater Sudbury
A Passport membership may be purchased by anyone who does not meet the above criteria at the cost of $5.00 per month or $20.00 per year.
Valid proof of address is required at the time of registration. Acceptable forms of identification are outlined in Section 3 (Identification Requirements) below. Members may be required to provide valid identification on an on-going basis in order to maintain this membership type.
All GSPL users, regardless of membership type, agree to comply with this and all other policies of the Greater Sudbury Public Library. All registrations must be made in-person at any GSPL location.
3. Identification Requirements
Valid identification is required to apply for or renew a GSPL Passport membership. Valid identification must be presented at the branch during the application process or at the request of GSPL staff for card renewal.
Acceptable forms of identification are listed in Table 1 below. We require either a single piece of Type 1 identification or a combination of one Type 2 identification and one Type 3 identification.
All identification must be current (i.e., not expired). Type 3 documents must be dated and issued within the last 2 months.
Library members are required to produce their library card or verify their identity in order to borrow library materials.
A parent or guardian is required to provide valid identification for children under the age of 13 who wish to obtain a Passport membership.
Type 1 (Government Issued) |
Type 2 (Name) |
Type 3 (Address) |
Driver's License |
Birth Certificate |
Bill or Invoice |
Ontario Photo ID Card |
Citizenship Card |
Government Cheque |
Passport |
Current Lease |
|
|
Current Lease |
Legal Document |
|
Current Legal Document (Subpoena, Parole, or Bail) |
|
|
Employee ID or Benefit Card |
|
Hospital Card | ||
Landed Immigration Certificate | ||
Ontario Health Card | ||
Major Credit Card | ||
Status Card |
4. Patron Records
Passport members are expected to communicate any change of address, name or phone number as soon as possible.
Loss or theft of a library card must be reported to any GSPL location as soon as possible. Card holders are responsible for any materials borrowed on their cards until the loss or theft is reported.
Library circulation and member records will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.
5. Circulation of Library Materials
Library materials are available for circulation to members. Non-circulating materials include but are not limited to reference materials, story hour materials and newspapers.
5.1 Restricted Materials
DVDs rated "R" (Restricted) are not circulated to minors and may only be borrowed by library members 18 years of age or older.
GSPL assumes no parental responsibility for monitoring or restricting a child's use of library materials. GSPL and its staff will not restrict a child's borrowing privileges in any way beyond the restrictions identified in this policy.
Remote access to electronic products may be restricted based on licensing agreements.
5.2 Renewals
Most circulating items may be renewed twice if there are no active reserves with the exception of non-reservable materials. Renewals may be further limited on certain material types according to demand.
5.3 Notification
Members will be notified of overdue material by email or telephone. Members are responsible for ensuring that the email address or telephone number provided are accurate.
6. Fines and Fees
6.1 Fines
Fines accumulate in accordance with the schedule outlined in Table 2 below to a maximum of $10.00 per item, with the exception of snowshoes ($25.00 per item).
6.2 Replacement Fees
Members are responsible for all items borrowed on their card. Members will be billed for lost and damaged items at the replacement cost plus any outstanding fines/charges owing on the material.
If an item for which replacement costs have been charged is returned in good condition within a period of six months the replacement costs will be reimbursed. Any associated fines owing will remain outstanding; fines paid will not be reimbursed.
Items with missing parts are considered damaged.
6.3 Exemptions
Members registered as a Homebound Client are exempt from fines.
Fines may be reduced or waived at the discretion of the Manager of Libraries and Heritage Resources or the Manager of Citizen Services (or their designate).
6.4 Outstanding Fines and Fees
A member will not be able to check out materials if they:
- Owe $10.00 or more in fines or invoiced accounts
- Have billed items
Reserves cannot be placed for members with a blocked account.
Outstanding members with accounts in the amount of $50.00 or more will be referred to a credit bureau. Members will receive a warning letter before the account is referred to the credit bureau.
7. Schedule of Library Fines and Fees
Material Type | Lending Period | Fine | Renewal Limit | Item Limit* |
Books, paperbacks, audiobooks | 21 days | $0/day | 2 | None |
Children's books, paperbacks, audiobooks | 21 days | $0/day | 2 | None |
Magazines | 7 days | $0/day | 2 | None |
Children's magazines | 7 days | $0/day | 2 | None |
CDs | 7 days | $0/day | 2 | None |
DVDs | 7 days | $0/day | 1 | 10 |
Express Books | 7 days | $0/day | 0 | None |
Express DVDs | 2 days | $0/day | 0 | 3 |
Interlibrary Loan | Varies | $0/day | 0 | 6 |
3D Objects | 7 days | $0/day | 0 | 1 |
Snowshoes | 7 days | $0/day | 0 | 1 |
Board Games | 7 days | $0/day | 0 | None |
Arts Pass | 7 days | $0/day | n/a | 1 |
Chromebooks | 7 days | $0/hour | 2, if there are no holds |
1 |
Wi-Fi Hotspot | 7 days | $0/day | 2, if there are no holds |
1 |
Replacement Charges | ||||
Snowshoes | $100.00 | |||
Chromebooks | $473.00 | |||
Wi-Fi Hotspot device Wi-Fi Hotspot case |
$200.00 $40.00 |
|||
Adult, Teen, Child Library Card | Free | |||
Non-Resident Membership (per person) | ||||
12 months | $20.00 | |||
1 month | $5.00 | |||
Photocopying / Printing (letter and legal size paper, per side) | ||||
Black and White Photocopying/Printing (single-sided) | $0.15 | |||
Black and White Photocopying/Printing (double-sided) | $0.20 | |||
Colour Photocopying/Printing (single-sided) | $0.25 | |||
Colour Photocopying/Printing (double-sided) | $0.40 | |||
Faxing (per sheet) | ||||
Within Canada | $1.00 | |||
Local faxing of resumés | Free | |||
Head Sets | ||||
Ear bud head sets (1 pair) | $1.50 | |||
Interlibrary Loan | ||||
Microfilm | $2.00/reel | |||
Photographs | ||||
Digitization | $20.00/image | |||
Digital Reproduction | $10.00/image | |||
Print Reproduction (5" x 7") | $10.00/image | |||
Print Reproduction (8.5" x 11") | $10.00/image | |||
Makerspace | ||||
3D Printer Filament | $0.10/gram | |||
Vinyl (24" roll) | $0.25/linear inch | |||
Vinyl (12" roll) | $0.15/linear inch | |||
T-Shirt Vinyl | $5.00/sheet | |||
Iron-On Transfer Paper | $1.50/sheet | |||
Button Blanks | $5.00 for 20 | |||
$10.00 for 50 |
*Limits apply to Passport membership type only. Access membership is limited to one (1) item at a time.
Library Meeting Room | Capacity | Equipment | Charge (per hour) |
Capreol Library | |||
Room 1 | 5 | $7.00 | |
Room 2 | 40 | $8.00 | |
Room 3 | 40 | $8.00 | |
Chelmsford Library | |||
Room 1 | 12 | LCD Monitor | $13.00 |
Main Library | |||
Room 1 | 40 | Smart TV | $20.00 |
Room 2 | 12 | $8.00 | |
Makerspace | 25 | LCD Monitor | $20.00 |
New Sudbury Library | |||
Sinclair Room | 16 to 24 | LCD Monitor | $15.00 |
South End Library | |||
Conference Room | 16 to 24 | TV/DVD Player | $20.00 |
Meeting Room AB | 16 to 24 | Smartboard/Projector | $20.00 |
Meeting Room A | 8 to 12 | Smartboard/Projector | $15.00 |
Meeting Room B | 8 to 12 | $15.00 | |
Valley East | |||
Multipurpose Room | 60 | LCD Monitor | $25.00 |
Date implemented: July 1, 2018
Last updated: June 21, 2018